Competitions for Studio Visit Magazine typically run for 4 weeks.

Our Juror takes their time working through each submission with intention and care. We typically see the release of results within 1-2 weeks from the competition deadline.

Once results have been released, all accepted artists are invited to participate by choosing between the 1, 2, and 4 page options.

Artists will have 2 weeks to decide on their participation in the publication.

The decision to participate in Studio Visit Magazine and the completion of the payment form becomes the artist’s ticket to submit their images and bio information, which is the next step in our production process.

The Image / Bio Submissions do not begin until after the payment deadline has passed.

Once all participating artists have submitted their payments, all Image / Bio Forms will be released via email with the request to complete the forms by the communicated deadline.

Artists will have 2 weeks from the release of Image/Bio Forms to submit their materials.

All Image / Bio Materials need to be downloaded, saved, and noted individually.

It is at this point in the process, if any artists have NOT submitted their materials, we must track them down for their submissions.

We also ask artists who have submitted their materials incorrectly to re-submit their materials at this time.

Studio Visit Magazine is organized alphabetically by the artist’s last name.

In order to organize all artists alphabetically, artists are required to submit their preferred name to be published along with their materials (this is not always an artist’s legal name). All preferred names are then organized alphabetically, next to the number of pages they’ve chosen.

Since our publication ranges from 1-4 page spreads, all artists who will have one page spreads need to be placed next to the closest alphabetical person who has a one page spread. All the people who have two and four page spreads who fall between opposing one page spread artists, need to be placed in the alternate volume, so as not to interrupt the alphabetization. The page numbers must then be balanced for the volumes to have an equal or close to equal amount of pages.

This process takes a lot of focus, math, and careful annotation.

*For the reasons noted above, our books cannot be re-alphabetized once they have been through this process. In other words, artists cannot change their published names once the volumes have gone through the organization step.

All artist materials are separated into folders according to the volume in which they will be featured.

During this step, artists are also organized into spreadsheets by volume. These spreadsheets will be the base for our Fact-Check lists and, eventually, our mailing lists.

All image files are then cross-checked for the necessary image guidelines. As we have hundreds of image files to work through, this step takes a substantial amount of time. Please help us manage our production times by formatting your images while referencing our image guidelines.

All images that do not follow the correct guidelines are converted to the requested settings and the correct CMYK printer profiles, and saved accordingly.

Source files for each volume are generated and prepped for production. All artist materials (names, texts, and image files) are placed in order of appearance in each volume.

What is a Fact-Check, and why is it important?

A Fact-Check is a personal copyedit of the text portion of artists’ pages.

In order to generate the Fact-Checks, each artists’ pages need to be exported separately and uploaded onto a server where all artists can access their pages.

The Fact-Check Confirmation Form is the artists’ only opportunity to make changes / edits before the publication goes to print. Our team will go through two rounds of copy-edits for clerical errors and general spelling mistakes, but we will always honor the artist’s completed Fact-Check Confirmation Form as the final edited version of their text for publication.

*Why are Fact-Checks exclusive to written information?

All artist’s images will appear as black boxes during the Fact-Check process. Our Design Director monitors color conversion with our printers directly. Artists cannot check images at this point in production since all artists’ home computers are not calibrated to our printer’s specifications. We take care of your images with intention and honor all conversions carefully.

Fact-Checks and Fact-Check Confirmation Forms are released to all artists via email.

All artists must complete their Fact-Check Confirmation Forms by the given deadline. If an artist does not complete the Fact-Check Confirmation Form by the given deadline, we will reach out once more in regard to their form. If at that point we still do not have a Fact-Check Confirmation form from the artist, we will move on to the next step of our production timeline.

Once the deadline has passed, the remainder of Fact-Check Confirmation Forms are processed and paced throughout their corresponding volumes.

Each volume is exported and sent to our Editor who then reviews the featured work and chooses options for the front cover and back cover. Our team reviews all options and decisions on cover images are made.

The theme color for each volume is chosen and placed accordingly.

The theme color is the color reflected in all artist names, in the Studio Visit logo, and many other places throughout the publication.

Our Editor’s Note is placed and processed to fit within our page design.

Each volume of Studio Visit is copy-edited by our team. Copy-edits include looking for clerical and spelling errors, in addition to comparing the original Image/Bio Forms to the Fact-Check Confirmation Forms to make sure all updated information was properly placed, in addition to making sure all images are correctly aligned with their corresponding captions.

Once each volume is copy-edited, all edits are placed in the final files.

Both volumes of Studio Visit are uploaded to our printer who then returns color proofs to us.

Color Proofs are reviewed for any disruptions in image formatting.

Once the color proofs have been reviewed and all edits have been placed, the volumes are approved for print!

Studio Visit is printed in South Korea. There is an approximate 11 week timeline from our print approval to when the books can be expected in port.

The 11 weeks includes printing, binding, packing, shipping, and processing at the customs port. Once approved, the books are then released to our mail house in California for distribution.

Once all volumes of Studio Visit arrive at our mail house, they are then processed via our mailing lists, re-packaged, and distributed to all featured artists, in addition to our list of galleries, collectors and curators!

Individual print copies of Studio Visit will then be available for purchase at studiovisitmagazine.com/store